Provider Talent Acquisition Administrator

Kids Dental Brands | Phoenix, AZ (Hybrid/Remote Flexibility)

About Kids Dental Brands

At Kids Dental Brands, we’re passionate about creating an environment that balances quality and fun for both the families we serve and our 800+ team members nationwide. Our mission is to support dentists so they can focus on what they do best — delivering exceptional care to children and families.

We provide a comprehensive range of clinical and nonclinical services that enhance office efficiency, strengthen patient satisfaction, and foster a culture built on compassion, authenticity, teamwork, and growth.

Position Overview

The Provider Talent Acquisition Administrator supports our national recruitment efforts by helping build and strengthen our provider teams across the country. Reporting to the Director of Recruitment, Talent Acquisition Managers and working closely with Talent Acquisition Specialists, this role plays a vital part in creating an exceptional candidate experience — from sourcing and scheduling to event coordination and post-hire engagement.

You’ll work hand-in-hand with our regional recruitment team to organize and manage events, foster relationships with dental schools and student organizations, and oversee the systems and communication pipelines that power our national recruiting strategy.

This opportunity is perfect for an organized, driven, and creative individual who thrives in a fast-paced environment and wants to grow within a company built on purpose and heart. This role provides the foundation for professional growth in healthcare recruiting and talent management.

Key Responsibilities

• Organize, track, and manage candidate flow and dental student outreach through the company’s Applicant Tracking System (ATS).

• Help coordinate and execute recruitment events across dental schools nationwide — including social gatherings, vendor fairs, and Lunch & Learns — from registration and vendor payments to logistics and follow-up reporting.

• Work with Marketing to help manage engaging social media content and recruitment campaigns to promote opportunities and elevate the Kids Dental Brands employer brand.

• Develop and maintain relationships with student organizations, school administrators, and event coordinators to strengthen KDB’s campus presence.

• Source, screen, and track potential candidates through LinkedIn, Indeed, AAPD and internal referrals.

• Schedule interviews, site visits, and travel arrangements for candidates and leadership teams.

• Collaborate cross-functionally with Marketing, Operations, and Clinical teams to produce recruitment content, streamline hiring workflows, and ensure consistent communication.

• Generate and maintain recruiting reports and event recaps for leadership review.

• Support pre-onboarding communication and candidate experience initiatives, including welcome packages and event follow-ups.

Preferred Experience & Skills

Experience in the following areas will be highly valued and contribute to your success in this role:

• Coordinating large-scale recruitment events across multiple states.

• Managing vendor payments, logistics, and school registrations.

• Working with marketing in creating promotional content, flyers, and marketing collateral for recruitment campaigns.

• Handling high-volume scheduling and travel coordination for candidates during interview clinic visits.

• Using ATS software and job boards such as HubSpot, Clear Company, Indeed, LinkedIn, AAPD.

Qualifications

• Bachelor’s degree or at least 1 year of experience in healthcare or dental recruiting.

• Strong organizational skills and attention to detail.

• Proficiency with Microsoft Office Suite and ATS systems.

• Excellent written and verbal communication abilities.

• A proactive, self-motivated attitude with a desire to learn and grow within a collaborative environment.